Reporting to the Director of Grants and Contracts, the Grants Coordinator will be an integral member of the Grants Team to offer high quality, organized and responsive administrative support.  The Grants Coordinator will prepare invoices for grants and contracts on a monthly basis corresponding with the terms of the award agreements for review by the Grants Officer or Manager.  The Grants Coordinator will monitor and track invoices for timely payment as well as coordinate the retrieval of supporting documentation and receipts for grants financial reports and audits.  Among other qualifications, the ideal candidate shall have: a) minimum of 2 years experience working in a finance, accounting or grants department; b) attention to details; c) proficiency in Microsoft Excel and financial accounting systems; and d) team player with positive attitude.

Responsibilities 
  • Prepare invoices for grants and contracts on a monthly basis corresponding with the terms of the award agreements for review by the Grants Officer or Manager
  • Monitor invoice payments, and follow-up with internal stakeholders and sponsors as required
  • Coordinate the retrieval of supporting documentation and receipts for grants financial reports
  • Assist with closeout of grants and contracts
  • Update Salesforce records for grants deliverables, and conduct regular audits of grant deliverables due on Salesforce to keep Grants Officers and Managers informed of overdue deliverables
  • Assist with retrieval of supporting documentation during project audits
  • Offer support in preparing cost transfers for review by the Grants Officer or Manager
  • Coordinate subaward due diligence records for Grants Officers and Managers review
  • Track payments to and obligation balances for subrecipients.
  • Review Salesforce grants records and Box grant files for completeness and quality control.
  • Serve as liaison between Grants and Finance Teams, including monitoring of grant payments to IPA Accounts Receivables, updating reports monthly, and updating of grant payment records.
  • Perform other duties as assigned.
Qualifications 
  • At least two years’ experience working in a finance, accounting or grants department.
  • Bachelor’s degree in Management, Finance, Business Administration, Economics, Accounting, Project Management or any related field.
  • Good verbal and written communication skills.
  • Attention to details.
  • Team player with a positive attitude and ability to build strong working relationships.
  • Proficiency in MS Excel.
  • Able to work independently, prioritize and see tasks to completion.
  • Excellent organizational skills.
  • Ability to work in a fast-paced environment.
  • Confidentiality.
  • Quick-learner.
  • Experience with Salesforce and NetSuite is a plus/added advantage.
Application Instructions 

To apply click here.  Please submit a cover letter and resume/CV via the online application.  Only applications with cover letters and resume/CVs will be considered complete.

About IPA 

Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 575 leading academics to conduct over 650 evaluations in 51 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide. 

Disclaimers 

Innovations for Poverty Action is an EO Employer-MF/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at jobs@poverty-action.org or via phone at 1-203-772-2216. Disclaimer: The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs@poverty-action.org.

** Please note that only qualified applicants will be contacted by the hiring manager.