The Senior Accountant is part of IPA Mexico’s management team. S/he is responsible for on the ground financial and administrative management working collaboratively to ensure compliance with IPA’s internal policies and procedures as well as donor regulations. S/he works under the technical direction of IPA Head Office (USA) and is responsible for all finance and administration functions in Mexico including accounting, payments and banking, local financial reporting and local grant financial management. In support of the program team in Mexico, the FOM provides timely support to ensure that financial resources are used efficiently and effectively. The role reports to Mexico’s Country Director with functional reporting to the Chief Financial and Administrative Officer (CFAO) or her delegate.
Financial – Banking, cashflow management and disbursements
- Ensure effective, transparent use of financial resources in compliance with IPA and donor policies and procedures.
- Maintain banking relations and plan and monitor project cash flow requirements, preparing monthly and quarterly projections for submission of funding requests to HQ on a timely basis to ensure the smooth implementation of IPA programs.
- Ensure any deposits are made promptly into bank account.
- Timely and accurate preparation of monthly bank reconciliation statements for all IPA Mexico bank and petty cash accounts.
- Review all cash disbursements including petty cash reimbursements and advance requests to ensure they are complete and accurate with appropriate supporting documentation and in compliance with IPA and donor policies and procedures and approvals.
- Review expense advance retirements to ensure they are complete and accurate with appropriate supporting receipts and in compliance with IPA and donor policies and procedures and approvals. Review requests against approved advances ensuring advances are used for intended purposes and ensure all variances are communicated to country director in a timely manner.
Payroll and Taxes
- Ensure staff are paid and pay slips are issued promptly at the end of each month in accordance with IPA and statutory obligations.
- Ensure all statutory obligations are made and returns submitted in accordance with required timetable. Ensure local filings for third country national (TCN) and expatriate payroll staff are kept up to date and reconciled with HQ as required.
- Maintain staff database and accounting records.
- Review coding of direct staff time to projects for reasonableness.
- Process review of the month end closing including but not limited to:
- Review journals to ensure proper coding of all transactions;
- IPA’s and donor’s policies and procedures adhered to including preparation, filing and secure maintenance of proper accounting and financial records and ensuring highest ethical standards and confidentiality always respected and maintained;
- Posting of transactions daily to NetSuite Performing petty cash spot checks;
- Reviewing accounts payable ensuring timeliness and accuracy of information;
- Reviewing accounts receivable ensuring timeliness, accuracy of codes and appropriate backup;
- Ensure adoption of and adherence to new procedures as rolled out by IPA HQ.
- Conduct monthly reconciliation of balance sheet accounts.
- Assist with development of monthly financial reports within NetSuite to support local management, PI and project reporting and donor reports as required.
- Prepare local statutory reports and ensure filing in timely manner after coordinating review with HQ.
- Prepare reports for Country Director as required.
- Review and work with program managers and finance staff on the monthly end grant spending reports (BVAs).
- Support IPA’s global audit and manage local statutory audits and project audits as required.
- Assist in the preparation, maintenance and consolidation of office operational budgets.
- Assist Country Director team in preparation of budget and quarterly reforecasts as required.
- Ensure budgets, operational and project, loaded into NetSuite in accordance with global procedures.
- Lead in the roll out of finance systems and procedure documentation in the Mexico office and any field offices, ensure that all finance transactions are in compliance with IPA policies and procedures.
- Make recommendations to IPA’s Chief Finance and Administrative Officer and/or IPA’s controller on any modifications to be made to global financial procedures to ensure adherence in Mexico or any local Mexican statutory requirements.
- Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
- Supervise and lead a diverse team of direct and indirect reports and conduct timely performance reviews and establish development plans.
- Contribute to Mexico office team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
- Support the finance team and other administrative staff to develop their technical skills through routine coaching and guidance.
- Must be authorized to work in Mexico.
- Bachelor’s degree in Accounting is required.
- Professional qualification required.
- At least 3 years of progressive financial management experience, including supervisory experience required.
- International nonprofit experience in a similar role preferred.
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
- Experience with major international donors’ (ie DFID, EU, USAID) rules and regulations preferred.
- Strong understanding of financial and tax regulations in Mexico is essential.
- Knowledge of NETSUITE (ORACLE) accounting software strongly preferred.
- Advanced computer skills in MS Office programs, particularly Excel.
- Effective oral and written communication skills in English and Spanish. Good listening skills.
- Analytical and problem-solving skills; decision-making skills.
- Attention to detail, ability to maintain a high level of accuracy in preparing and entering information; good planning and organizational skills. Ability to multi-task.
- High degree of professionalism.
- Experience working within a complex organizational structure and managing work across multiple offices or field sites, spread across large geographic distances.
Complete the J-PAL/IPA common application. After completing a brief registration, choose the Finance and Admin job category, then select “Senior Accountant, Building Effective, Resilient, and Trusted Police Organizations in Mexico”. Applications require a statement of purpose (cover letter) and CV.
Given the volume of applications received, only shortlisted candidates will be contacted for an interview
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 830 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
Innovations for Poverty Action is an affirmative action equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at email@example.com or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to firstname.lastname@example.org.
** Please note that only qualified applicants will be contacted by the hiring manager.