Reporting to the Senior Grants Manager, the Grants Officer will work closely with the Latin America and Francophone West Africa Senior Grants Managers and country office staff to support their awards portfolios throughout the entire life cycle to include review and negotiation of award agreements, compliance and financial monitoring, and award close-out. This includes data entry and ensuring data integrity in Salesforce, Replicon, and Box. The Grants Officer will also be tasked with coordinating, preparing, and issuing agreements and modifications to subrecipients from federal and non-federal prime awards, as needed. The Grants Officer will play a key role in developing and translating materials and facilitating trainings aimed at building the capacity of program and country staff in the areas of compliance with grants and subaward terms and conditions and IPA grant-related policies and procedures.
The Grants Officer will be assigned grants-related tasks and project by the Senior Grants Managers as needed. Among other qualifications, the ideal candidate shall have: a) minimum of 3 years experience managing US government grants and/or contracts for international programs, preferably with at least one of those years in a compliance or finance role; b) good command of the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as well as multilateral institutions and foundations standard terms and conditions; c) proven ability to work effectively with program teams and with a high degree of customer service orientation; d) experience drafting clear and concise guidance documents and training materials; and e) excellent spoken and written communication in Spanish, French, and English.
- Provide guidance to LAC and FWA staff and country offices on grants and subawards compliance issues related to US Government and sponsor rules and regulations, as well as IPA’s policies.
- Provide procedures and policy guidance and interpretation for program staffers as well as sub-grantees to ensure adherence to grant management procedures.
- Ensure post-award management in accordance with relevant regulations, including but not limited to reporting, audits, etc. in accordance with USAID and Program directives, policies, and procedures.
- Support the evaluation of grant applications, proposals, and awards to ensure adherence to grants management procedures.
- Liaise with subgrantees and relevant IPA teams to complete due diligence checks, negotiate subgrant agreements, and process amendments.
- Review grants and subaward expenditures and other financial analysis on a monthly/ quarterly basis as required.
- Supports the design and implementation of IPA grants database systems, workflow processes, and procedures related to procurement and subawards.
- Ensures sponsor prior approvals and other grants management record-keeping is filed and complete.
- Assists with financial inquiries and preparation for annual audit review
- At least three years’ experience working in a grants/contracts, sponsored research, or finance department.
- Bachelor’s degree in Management, Business Administration, Finance or any related field.
- Knowledge of typical grant award/contractual documents such as grant agreements, subcontracts, modifications
- Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
- Written and spoken proficiency in Spanish, French, and English is a must
- Understanding and interpretation of OMB, CFR and US government regulations
- Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
- Proficiency in the use of financial software applications, databases, spreadsheets, including MS Office
- Team player with a positive attitude and ability to build strong working relationships.
- Excellent customer service skills (oral and written communication) in a fast-paced environment.
- Ability to focus on technical work and ability to work on simultaneous projects
- Attention to details, and excellent time management
- Experience with Salesforce and NetSuite is a plus/added advantage.
The position could be based in any country where IPA has a country office, Latin America preferred (see here for a list of the 20+ countries).
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
As an organization, IPA is dedicated to improving the lives of the world's most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity, and inclusion.
Innovations for Poverty Action is an affirmative action equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at firstname.lastname@example.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to email@example.com.
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