Reporting to the Senior Grants Manager, the Grants Officer will work closely with the Africa and Latin America Senior Grants Managers and country office staff to support the awards portfolios throughout the entire life-cycle to include review and negotiation of award agreements, compliance and financial monitoring, and contractual and financial reconciliation during award close-out. This includes data entry and ensuring data integrity in Salesforce, Replicon, and Box. The Grants Officer will also be responsible for supporting the subrecipient process as needed via coordinating, preparing, and issuing agreements and modifications to subrecipients from federal and non-federal prime awards and ensuring adherence of proper due diligence and subrecipient monitoring requirements. The Grants Officer will also play a key role in developing materials and supporting or facilitating trainings aimed at building the capacity of program and country staff in the area of compliance with grants and subaward terms and conditions. Among other qualifications, the ideal candidate shall have: a) minimum of 3 years experience managing federal grants and/or contracts for international programs, preferably with at least one of those years in a compliance or finance role; b) good command of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as well as multilateral institutions and foundations standard terms and conditions; c) proven ability to work effectively with program teams and with a high degree of customer service orientation; d) experience drafting clear and concise guidance documents and training materials; and e) excellent spoken and written communication in English, and French or Spanish.
- Provide support and guidance to IPA Latin America and Africa staff and country offices on grants and subawards compliance issues related to US Government and sponsor rules and regulations, as well as IPA’s policies.
- Provide procedures and policy guidance and interpretation for program staffers as well as subgrantees to ensure adherence to grant management procedures.
- Ensure post-award management in accordance with relevant regulations, including but not limited to reporting, audits, etc. in accordance with USAID and Program directives, policies, and procedures.
- Review grants and subaward expenditures and other financial analysis on a monthly/ quarterly basis as required.
- Supports the design and implementation of IPA grants database systems, workflow processes, and procedures related to procurement and subawards.
- Ensures sponsor prior approvals and other grants management record-keeping is filed and complete.
- Assists with financial inquiries and preparation for annual audit review
- At least three years’ experience working in a grants/contracts, sponsored research, or finance department.
- Bachelor’s degree in Management, Business Administration, Economics, or any related field.
- Knowledge of typical grant award/contractual documents such as grant agreements, subcontracts, modifications
- Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
- Understanding and interpretation of OMB, CFR and US government regulations
- Proficiency in the use of financial software applications, databases, spreadsheets, including MS Office
- Team player with a positive attitude and ability to build strong working relationships.
- Excellent customer service skills (oral and written communication) in a fast-paced environment.
- Ability to focus on technical work and ability to work on simultaneous projects
- Attention to details, and excellent time management
- Proficiency in another language (French or Spanish) a plus
- Experience with Salesforce and NetSuite is a plus/added advantage.
Where do you want to work? As a truly global organization, IPA operates in 22 countries around the world. For most of our positions, staff can be based in any of our countries of operation. We value and support flexibility as part of our hybrid workplace model for in person or remote work experiences to support individual workstyles, while balancing business needs. We believe in a hybrid workplace model in which employees have the option of working from home and/or any of our office locations, except for essential onsite roles. Throughout the recruiting process, you can discuss the options with your recruiter and hiring manager. See below for our country office locations.
- US: AZ, CA, CT, DC, FL, IL, IA, MD, MN, NJ, NY, NC, PA, TX, WV
- Asia: Myanmar, Philippines, Bangladesh
- Latin America and the Caribbean: Colombia, Dominican Republic, Mexico, Peru
- Africa: Burkina Faso, Côte D’Ivoire, Ghana,, Kenya Liberia, Malawi, Mali, Nigeria, Rwanda, Tanzania, Sierra Leone, Uganda, Zambia
Other Options: IPA also works through third party employer arrangement (Employer of Record) to accommodate global deployment of staff in locations where we don’t have official registration. Candidates must have work authorization for the country in which they would prefer to work.
Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide.
As an organization, IPA is dedicated to improving the lives of the world's most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity, and inclusion.
Innovations for Poverty Action is an affirmative action equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at firstname.lastname@example.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to email@example.com.
** Please note that only qualified applicants will be contacted by the hiring manager.