Reporting to the Senior Manager of Grants Finance Management, this Officer positions will focus on supporting Central and South America country offices in grant budget, financial management and donor reporting tasks.  They can be based out of any country office in the IPA network—though central and or South American location are preferred.  As integral members of the Grant Finance Management Team, these Officers will also work closely with the Finance and Grants teams to build systems that better manage and automate the grant budgeting, invoicing, auditing, and financial forecasting processes.

The Officers will play key roles in managing financial reporting to donors including reconciling budget versus actual donor reports, overhead cost allocations and restatements. As the work of IPA’s Financial Reports Working Group winds down, the officers will take on responsibilities for uploading budgets and donor budget mapping templates into NetSuite. Finally, the Officers will provide quality checks and improvements to the budget upload and budget update process in NetSuite while also liaising with the Grants team on providing financial support to post-award management.

The Officers will schedule and coordinate grant audits and financial reviews. In addition to reviewing and preparing some of the more complex invoices for grants and contracts, the Grants Finance Management Officers will work to design, test and distribute internal reporting to better track budget spend rates, cashflow projections, and financial forecasts. The Officers will also work closely with global teams to improve budget and coding systems in NetSuite, Salesforce and other potential data management systems.  The Officers will document new processes, develop training materials, and facilitate learning events for country offices on new financial management processes and guidelines.

 

Responsibilities 
  • Prepare and monitor invoice payments, and follow-up with internal stakeholders and sponsors as required with a focus on supporting country offices and possibly other regions based on portfolio recalibrations.
  • Serve as liaison between Grants and Global and Country Finance Teams, including monitoring of grant payments to IPA Accounts Receivables, updating reports monthly, and updating of grant payment records.
  • Prepare and distribute grants and subaward expenditures and other financial analysis on a monthly/ quarterly basis as required.
  • Ensure post-award financial management in accordance with relevant regulations, including but not limited to financial reporting, audits, etc. in accordance with USAID, US government and other program directives, policies, and procedures.
  • Provide procedures and policy guidance and interpretation for program staffers as well as sub-grantees to ensure adherence to grant financial management procedures.
  • Update Salesforce records for grants deliverables and conduct regular audits of grant deliverables due on Salesforce to keep Grants Officers and Managers informed of overdue deliverables.
  • Work to develop and distribute grants
  • Support the design and implementation of IPA grants database systems, workflow processes, and procedures related to procurement and subawards.
  • Assist with financial inquiries and preparation for annual audit review
  • Perform other duties as assigned.
Qualifications 
  • At least five years’ experience working in a grants/contracts, sponsored research, or finance department.
  • Bachelor’s degree in Management, Business Administration, Finance, or a related field.
  • Knowledge of typical grant award/contractual documents such as grant agreements, subcontracts, modifications
  • Experience with international, non-profit organizations, as well as a multi-office, multi-national environment
  • Written and spoken proficiency in Spanish and English
  • Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
  • Proficiency in the use of financial software applications, databases, spreadsheets, including MS Office
  • Team player with a positive attitude and ability to build strong working relationships.
  • Excellent customer service skills (oral and written communication) in a fast-paced environment.
  • Ability to focus on technical work and ability to work on simultaneous projects
  • Attention to details, and excellent time management
  • Experience with Salesforce and NetSuite is a plus/added advantage.
Application Instructions 

Complete the J-PAL/IPA common application. After completing a brief registration, choose the Research job category, then select “Grants Finance Management Officer, Latin America”. Applications require you to include two letters of recommendation, statement of purpose (cover letter), CV, and transcripts. Note that you are able to submit your application without the recommendation letters. However, please be advised that we will be requiring them should you be invited for an interview.

Given the volume of applications received, only shortlisted candidates will be contacted for an interview.

About IPA 

Innovations for Poverty Action (IPA) is a research and policy nonprofit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor. In recent decades, trillions of dollars have been spent on programs designed to reduce global poverty, but clear evidence on which programs succeed is rare, and when evidence does exist, decision-makers often do not know about it. IPA exists to bring together leading researchers and these decision-makers to ensure that the evidence we create leads to tangible impact on the world. Since its founding in 2002, IPA has worked with over 600 leading academics to conduct over 900 evaluations in 52 countries. This research has informed hundreds of successful programs that now impact millions of individuals worldwide. 

IPA's Commitment to Diversity, Equity, & Inclusion (DEI) 

As an organization, IPA is dedicated to improving the lives of the world's most vulnerable populations through evidence and policy. We also recognize how important it is for our staff to reflect the diversity of the places where we work and the communities we work with. As such, IPA is committed to hiring from a diverse pool of candidates, from a range of backgrounds, beliefs, experiences, and perspectives. We know that this makes our work stronger and more responsive to the challenges faced by those we work with and for and we encourage people from historically underrepresented groups to apply. Click here to learn more about IPA’s commitment to diversity, equity and inclusion.

Innovations for Poverty Action is an affirmative action equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other protected class. IPA will endeavor to make a reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at jobs@poverty-action.org or via phone at 1-202-386-6200. The above statements are intended to describe the general nature and level of the work to be performed by the specified position. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs@poverty-action.org.

** Please note that only qualified applicants will be contacted by the hiring manager.